Parent Handbook

Enrollment and Tuition. Enrollment in the Madison Russian School is by semester.  Tuition is due in accordance with the payment option selected via the Active registration system during enrollment. Tuition will be prorated for new students who join a class in the middle of a semester.  Please send requests for proration of tuition and any other tuition-related questions to madrutuition@hotmail.com. There is no refund for missed classes.

Credits and Discounts. If a family is registered for 5 or more classes, the tuition for the 5th, 6th, etc. will be discounted by 25% per class, starting with the lowest class tuition amount.

New Students and trial lessons. Two trial lessons are offered to all new students. Parent’s presence in the classroom is encouraged during a free trial lesson.  Please email madrutuition@hotmail.com to arrange a free trial lesson.  There is no charge if you decide not to enroll your child in a class after the trial lesson. If a child enrolls, standard tuition rates apply.

Class placement. Student placement for school-age children is determined by age and the grade the student enters in the fall. When you enroll your child(ren), please make the appropriate selection. In exceptional cases, upon recommendation of a teacher, a student may be advised to switch to another class. Class enrollment may be limited to ten (10) students for certain classes.  Students will be enrolled based on the timing of registration, with any students in excess of ten placed on the wait list.

Class cancellations. Classes may be cancelled due to extreme weather conditions. In making a decision on cancellations, we take into account several factors including the safety of families travelling to Madison from other communities and cancellations of weekend events in the MMSD and other school districts surrounding Madison. If at any time, you feel it is unsafe for your family to travel to school, please stay home.  Classes cancelled for weather-related reasons or circumstances outside of the Madison Russian School’s control will not be rescheduled and reimbursed. If an instructor is unavailable for class (e.g. due to illness), every effort will be made to engage a qualified substitute teacher to lead the class and avoid class cancellations. Otherwise, the class will be made up by the teacher at a mutually agreed upon time.   

Class conduct and discipline. The Madison Russian School reserves the right to ask students with repeated disciplinary problems, to withdraw from the school until student’s behavior improves.  If behavior concerns arise with a particular student, a teacher will first discuss the concerns with the parent and develop a plan to address the issue. If a parent has a concern that cannot be resolved by meeting with the teacher, the parent should contact the school’s Board of Directors at madrutuition@hotmail.com.

Appropriate use of facilities. While on Madison Russian School’s premises, students and those accompanying them are expected to treat facilities respectfully.

Homework. Some of the classes at the Madison Russian School assign work for students to be completed at home. It is the student’s (and their parents’) responsibility to come to class prepared to the best of their abilities.

Special considerations and financial-need scholarships. A limited number of financial-need scholarships may be available. Please contact Finance Director at madrutuition@hotmail.com to obtain a scholarship application prior to the beginning of a semester. Pro-rated refunds of tuition (minus a registration fee of $25) are granted in the case of student relocation out of the area and other exceptional circumstances, at the sole discretion of the Board of Directors.

Parent participation. We are a volunteer-run organization and families will be asked to participate in our volunteer program. A typical volunteer assignment would be 2-4 hours of your time (e.g., helping with organizing an event). For insurance reasons, all staff and volunteers must undergo a background check.

Notice of Non-Discriminatory Policy. The Madison Russian School does not discriminate on the basis of race, color, gender, age, ethnicity, religion, sexual orientation, disability, marital status, parental status, or any other legally protected status, in any of its policies, programs, practices, and events, including its admission policies, financial-need scholarship, hiring and retention of staff and volunteering.

Photo release. The Madison Russian School staff occasionally takes pictures or record video of students in classes or during our cultural events. If you prefer that we not include photos/videos of your child(ren), please select the applicable option during class registration.

Madison Russian School © 2016