Information for Parents
New students and trial lessons
Two trial lessons are offered to all new students. Parent’s presence in the classroom is encouraged during a free trial lesson. Please email to arrange a free trial lesson. There is no charge if you decide not to enroll your child in a class after the trial lessons. If a child enrolls, standard tuition rates apply.
Student placement for school-age children is determined by age and the grade the student enters in the fall. When you enroll your child(ren), please make the appropriate selection. In exceptional cases, upon recommendation of a teacher, a student may be advised to switch to another class.
Enrollment and tuition
Enrollment in the Madison Russian School is per semester. Tuition is due in accordance with the payment option selected via online registration system during enrollment. Tuition will be prorated for new students who join a class in the middle of a semester. Please send requests for prorated tuition and any other tuition-related questions to firstname.lastname@example.org. There is no refund for missed classes.
If all students per family attend 5 or more classes in a semester, the tuition for the 5th, 6th, etc. classes will be discounted by 25% per class, starting with the lowest class tuition amount.
100% refund: dropped classes before it starts. (97% refund if paid through PayPall)
80% refund: dropped classes before September 27th (77% refund if paid through PayPall)
60% refund: dropped classes before October 9th (57% refund if paid through PayPall)
0% refund: dropped classes after October 9th
Registration Fee is non-refundable.
Special considerations and financial-need scholarships
A limited number of financial-need scholarships may be available. Please contact the Finance Director at to obtain a scholarship application prior to the beginning of a semester. Pro-rated refunds of tuition (minus a registration fee of $25) are granted in the case of student relocation out of the area and other exceptional circumstances, at the sole discretion of the Board of Directors.
Some of the classes at the Madison Russian School assign work for students to be completed at home. It is the student’s (and their parents’) responsibility to come to class prepared to the best of their abilities.
Class cancellations and weather policy
Classes may be cancelled due to extreme weather conditions. In making a decision on cancellations, we take into account several factors, including the safety of families traveling to Madison from other communities and cancellations of weekend events in the Madison Metropolitan School District and other school districts surrounding Madison. If there is concern about weather on a particular Saturday, the community will receive an email on Friday night with an update of the situation. A decision to cancel classes will be made no later than Saturday at 7am. The decision will be communicated with the community via email, so please make sure you have your children properly registered with valid email addresses. However, if at any time, you feel it is unsafe for your family to travel to school, please stay home. Classes cancelled due to weather-related reasons or circumstances outside of the Madison Russian School’s control will not be rescheduled or reimbursed. If an instructor is unavailable for class (e.g. due to illness), every effort will be made to engage a qualified substitute teacher to lead the class and avoid class cancellations. Otherwise, the class will be made up by the teacher at a mutually agreed upon time.
Class conduct and discipline
The Madison Russian School reserves the right to ask students with repeated disciplinary problems to withdraw from the school until the student’s behavior improves. If behavior concerns arise with a particular student, a teacher will first discuss the concerns with the parent and develop a plan to address the issue. If a parent has a concern that cannot be resolved by meeting with the teacher, the parent should contact the school’s administration and Board of Directors at email@example.com.
Appropriate use of facilities
While at Madison Russian School’s locations, whether for classes or events, students and those accompanying them are expected to treat facilities respectfully. Parents are responsible for any damaged caused by their child(ren).
We are a volunteer-run organization and families will be asked to participate in our volunteer program. A typical volunteer assignment would be 2-4 hours of your time (e.g., helping with organizing an event). For insurance reasons, all staff and volunteers must undergo a background check.
The Madison Russian School staff occasionally take pictures or record videos of students in classes or during our cultural events. If you prefer that we not include photos/videos of your child(ren), please select the applicable option during class registration.
Notice of Non-Discriminatory Policy
The Madison Russian School does not discriminate on the basis of race, color, gender, age, ethnicity, religion, sexual orientation, disability, marital status, parental status, or any other legally protected status, in any of its policies, programs, practices, or events, including its admission policies, financial-need scholarships, hiring and retention of staff, and volunteering processes.