Policy Information for Parents

New Students and Trial Classes

Two trial lessons are offered per subject not only to all new students, but also to continuing students trying new classes or new teachers (except dance, please see below*). All our teachers and classes are wonderful. Please try them all.

We encourage parents to be present in the classroom during trial classes.

Here is how to arrange your free trial:

  1. Please complete our registration form. 

  2. If you are starting mid-term, please also send an email request to the school director. If you are starting during the first 2 weeks of the term, no need to send an email. We'll see you there!

If you decide not to enroll your child in a particular class after your trial lessons, there is no charge. If you do enroll, standard semester tuition rates apply for the full semester. If you begin mid-term, we will pro-rate the semester rate from the date you first attended through the end of the term.

*We offer trial classes for dance class at the reduced rate of $10 per class. After your trial, payment for trial class will count toward standard tuition rate for the semester. 

Class Placement

Student placement for school-age children is determined by age and the grade the student enters in the Fall. When you enroll your child(ren), please make the appropriate selection. In exceptional cases, upon recommendation of a teacher, a student may be advised to switch to another class. 

Enrollment and Tuition

Enrollment in the Madison Russian School is per semester. Tuition is due in accordance with the payment option selected via online registration system during enrollment. Tuition will be prorated for new students who join a class in the middle of a semester. Please send requests for prorated tuition and any other tuition-related questions to madrutuition@hotmail.com.

 

There is no refund for missed classes. Madison Russian School is not responsible for missed classes for any reason (including vacations, illnesses, driving conditions, etc.). There will not be any reimbursements in the case of weather-related class cancellations (see weather policy below).

Tuition and fees are non-refundable with limited exceptions subject to approval by the Board of Directors. Exceptions include:

  • Family relocation

  • Class cancellation because the class is undersubscribed

  • Other reasons for withdrawals may be considered on a case by case basis

 MRS  reserves the right to cancel any class that is undersubscribed.

Special Circumstances

Pro-rated refunds of tuition (minus a registration fee of $35) are granted in the case of student relocation out of the area and other exceptional circumstances, at the sole discretion of the Board of Directors.

If all students in a family attend 5 or more classes in a semester, the tuition for the 5th, 6th, etc. classes will be discounted by 25% per class, starting with the lowest class tuition amount.

Financial-Need Scholarships

A limited number of financial-need scholarships may be available. Please contact the Finance Director at madrutuition@hotmail.com to obtain a scholarship application prior to the beginning of a semester.

Homework

Some of the classes at the Madison Russian School assign work for students to be completed at home. It is the student’s (and their parents’) responsibility to come to class prepared to the best of their abilities.

Class Cancellations and Weather Policy

Classes may be canceled due to extreme weather conditions. In making a decision on cancellations, we take into account several factors, including the safety of families traveling to Madison from other communities and cancellations of weekend events in the Madison Metropolitan School District and other school districts surrounding Madison. If there is concern about the weather on a particular Saturday, the community will receive an email on Friday night with an update on the situation. A decision to cancel classes will be made no later than Saturday at 8 am. The decision will be communicated with the community via email, so please make sure you have your children properly registered with valid email addresses. However, if at any time, you feel it is unsafe for your family to travel to school, please stay home. Classes canceled due to weather-related reasons or circumstances outside of the Madison Russian School’s control will not be rescheduled or reimbursed. If an instructor is unavailable for a class (e.g. due to illness), every effort will be made to engage a qualified substitute teacher to lead the class and avoid class cancellations. Otherwise, the class will be made up by the teacher at a mutually agreed-upon time.

Class Conduct and Discipline

The Madison Russian School reserves the right to ask students with repeated disciplinary problems to withdraw from the school until the student’s behavior improves. If behavior concerns arise with a particular student, a teacher will first discuss the concerns with the parent and develop a plan to address the issue. If a parent has a concern that cannot be resolved by meeting with the teacher, the parent should contact the school’s administration and Board of Directors at madruschool@gmail.com. or madrutuition@hotmail.com.

Appropriate Use of Facilities

While at Madison Russian School’s locations, whether for classes or events, students and those accompanying them are expected to treat facilities respectfully. Parents are responsible for any damage caused by their child(ren).

Parent Participation

We are a volunteer-run organization and families will be asked to participate in our volunteer program. A typical volunteer assignment would be 2-4 hours of your time (e.g., helping with organizing an event). For insurance reasons, all staff and volunteers must undergo a background check.

Photo Release

The Madison Russian School staff occasionally take pictures or record videos of students in classes or during our cultural events. If you prefer that we not include photos/videos of your child(ren), please select the applicable option during class registration.

Notice of Non-Discriminatory Policy

The Madison Russian School does not discriminate on the basis of race, color, gender, age, ethnicity, religion, sexual orientation, disability, marital status, parental status, or any other legally protected status, in any of its policies, programs, practices, or events, including its admission policies, financial-need scholarships, hiring and retention of staff, and volunteering processes.